Method statements · Grounds maintenance
Grounds maintenance tender: writing a seasonal work programme evaluators trust
Prepared by TenderChecker. Last reviewed 4 October 2026. General guidance only — every buyer's own instructions and criteria take priority.
Short answer
Show when each specified task happens across the year, how crews are scheduled and how weather or growth variations are managed.
Tie frequencies exactly to the specification and explain how completion is recorded.
What the buyer might be asking
- When will each task be carried out?
- How do you adapt to weather?
- How is completion recorded?
Worked example (fictional)
Everything in this example — company, people and numbers — is invented for illustration.
Example question: Provide your annual work programme for the grounds maintenance specification. (Max 600 words)
Fictional context: Fictional bidder: Greenacre Grounds Ltd. Supplied fictional notes: grass cutting March–October; hedge cutting outside nesting season; GPS-tracked mowers.
Weak draft (fictional)
We will maintain all grounds to a high standard throughout the year.
What the draft misses
- No timing, frequency or recording.
- Doesn't use the bidder's own facts.
A better version (using only the fictional facts above)
Grass cutting runs March to October at [insert specified frequency]. Hedge cutting is scheduled outside the nesting season [insert months]. [Insert timing for other specified tasks.] Mowers are GPS-tracked, which [insert how completion is evidenced to the buyer]. In wet weather, [insert how missed cuts are rescheduled].
Bracketed text marks facts the bidder still needs to supply. Never fill these with invented figures.
Evidence checklist
- ☐ Month-by-month tasks
- ☐ Frequencies matching spec
- ☐ Weather contingency
- ☐ Completion records
Common mistakes
- Frequencies differing from the spec
- No weather plan
- No evidence of completion