Example report
What the full review report looks like
A fictional cleaning tender for a fictional company, Brightway Cleaning Ltd. Every name, number and document here is invented.
Fictional example
1. Summary and main priority
Files reviewed: invitation to tender v2 (with Amendment 1), specification, pricing schedule, draft response (8 questions), evidence notes. Main priority: resolve the staffing figure conflict between Q5 and the pricing schedule before submission.
2. Corrections made in your improved response
- Q2 trimmed from 812 to 740 words to meet the 750-word limit.
- Q3 and Q7 restructured to answer each sub-question in order.
- Placeholders inserted where facts are missing (listed below).
3. You must verify
- Q5 staffing number (conflict with pricing schedule)
- Q3: [Insert how missed or failed items are recorded and put right.]
- Q7: [Insert how placements are arranged and reported.]
4. Coverage
| Question | Status |
|---|---|
| Q1 | Addressed |
| Q2 | Addressed (edited for word limit) |
| Q3 | Partly addressed |
| Q4 | Addressed |
| Q5 | Needs verification |
| Q6 | Addressed |
| Q7 | Not demonstrated |
| Q8 | Unable to assess — referenced appendix not supplied |
5. Findings
Q3 · Partly addressed · Priority: High
Requirement: Spec §4.2 and Q3 criteria: describe supervision and how failed work is put right.
Your response: "Each building has a working supervisor on every evening shift."
What it means: Supervision is stated, but the criteria also ask how failures are corrected and the draft does not say.
Possible consequence: An evaluator may find part of the question unanswered.
Action: Add your actual corrective process, or confirm none is documented.
Improved wording: Each building has a working supervisor on every evening shift. [Insert how missed or failed items are recorded and put right.]
Q5 · Needs verification · Priority: High
Requirement: Q5: staffing levels for the contract.
Your response: "We will deploy eight operatives." Pricing schedule tab 2: six operatives.
What it means: The response and pricing schedule state different staffing numbers.
Possible consequence: Inconsistent figures can undermine credibility and may raise questions about what is being offered.
Action: Confirm the correct figure and make both documents match. We have not changed either number.
Improved wording: We will deploy [insert confirmed number] operatives.
Q7 · Not demonstrated · Priority: Medium
Requirement: Q7: social value aligned to the Council's local employment priority.
Your response: Not found — the draft discusses charity donations only.
What it means: The stated priority is not addressed. Your uploaded evidence notes mention two work-experience placements per year.
Possible consequence: The answer may not reflect what the buyer asked for.
Action: Use the placement commitment from your notes only if you can deliver it.
Improved wording: In support of the Council's local employment priority, we can offer two work-experience placements per year. [Insert how placements are arranged and reported.]
6. Limitations
Appendix C referenced in Q8 was not supplied, so Q8 could not be assessed. No buyer weighting was supplied, so priorities reflect the question wording only. Evidence was used only where it appeared in the uploaded files.
Alongside this report you would receive the improved Word response with the same placeholders. Full review details.
Try it on one answer
The free check gives buyer intent, covered points, genuine gaps and a checked rewrite suggestion.