Method statements · Cleaning
How to write a cleaning tender method statement the buyer can actually follow
Prepared by TenderChecker. Last reviewed 4 October 2026. General guidance only — every buyer's own instructions and criteria take priority.
Short answer
A strong cleaning method statement explains how you will deliver this buyer's specification: who does what, where, how often, with what checks, and what happens when something goes wrong.
Start from the buyer's specification and question wording, not from your standard brochure. Every paragraph should answer a part of what was asked.
What the buyer might be asking
- How will the specified areas and frequencies be delivered?
- How are staff supervised and work checked?
- How will you handle out-of-hours access, consumables and reactive requests?
Worked example (fictional)
Everything in this example — company, people and numbers — is invented for illustration.
Example question: Describe your methodology for delivering the daily and periodic cleaning set out in the specification for the three office buildings. (Max 750 words)
Fictional context: Fictional bidder: Brightway Cleaning Ltd. Supplied fictional notes: evening shifts 17:30–21:30; one working supervisor per building; monthly deep clean of kitchens; a digital checklist app already in use.
Weak draft (fictional)
Brightway Cleaning Ltd is a leading cleaning company with many years of experience. We use highly trained staff and the best products. We will clean all areas to the highest standard and our supervisors will make sure everything is done properly. We are committed to quality and customer satisfaction.
What the draft misses
- The draft never mentions the three buildings, the daily/periodic split or any frequency, so an evaluator cannot see how the specification will be delivered.
- Claims such as 'leading' and 'highest standard' are unsupported. Supervision is asserted but not described.
- Facts the bidder actually holds — shift times, a supervisor per building, the checklist app — are missing. That is missing evidence, not missing capability.
A better version (using only the fictional facts above)
Daily cleaning across the three buildings will run on evening shifts from 17:30 to 21:30. Each building will have a working supervisor, and supervisors use our digital checklist app to [insert what is recorded and when]. Kitchens receive a monthly deep clean. [Insert how other periodic tasks in the specification are scheduled.] [Insert how missed or failed items are put right.] Reactive requests during the day will be handled by [insert contact route and response arrangement].
Bracketed text marks facts the bidder still needs to supply. Never fill these with invented figures.
Evidence checklist
- ☐ Shift pattern mapped to the buyer's access hours
- ☐ Supervision ratio and what supervisors check
- ☐ How periodic tasks are scheduled and recorded
- ☐ Consumables and equipment approach
- ☐ Reactive request route
- ☐ Any monitoring records you can show
Common mistakes
- Copying a generic method statement without the buyer's site names
- Listing values instead of steps
- Promising frequencies that differ from the specification
- Ignoring the word limit